DERBYSHIRE RADIO CONTROL FLYERS

CLUB RULE BOOK

Issue 12 December 2016

1        The Club shall be called the DERBYSHIRE RADIO CONTROL FLYERS.

2        The Club shall operate from Ashbourne Airfield or any other designated site.

3        The objective of the Club shall be to encourage and promote the interest of building and flying radio-controlled model aircraft.

4        The Club shall consist of Senior and Junior Members; Junior Members must be under 18 years of age.  Members who are over 18 on 1 January and are in full time education, may retain Junior Membership, but must provide a copy of their current NUS card or equivalent.  Junior annual subscription fees shall be one half of senior fees.

5        New members on election shall pay a joining fee of £50 and a key deposit of £2.  The joining fee will be halved for Junior Members, but the balance shall be payable on transfer to Senior Membership.

6        The election of members shall be by a majority decision of the Committee.

7        The annual subscription shall be paid by 1 January.  The annual subscription fees shall be decided at each Annual General Meeting (AGM).  New members elected in August, September, October, November and December shall pay respectively 5/6, 2/3, 1/2, 1/3, 1/6 of the annual subscription.

8        Any member whose subscription has not been paid by 1 January must not fly at any Club designated site, as the British Model Flying Association (BMFA) insurance applicable to both the member and the Club will not be valid.  Flying may be resumed once the full subscription (including BMFA subscription or confirmation of current BMFA membership) has been received by a Club Officer.

9        Any member whose subscription has not been paid by 1 January shall be deemed to have left the Club.  Rejoining after this date shall incur a Rejoining Fee of £10 (senior or junior) in addition to the normal annual subscription.

10      The Club shall be affiliated to the BMFA.  All Club members must be members of the BMFA.

11      The Officers of the Club shall be Chairman, Secretary and Treasurer.  Should any Officer, for whatever reason, wish to stand down, the Committee may appoint a Deputy who will enjoy the full powers of the office, with the exception of cheque signing, until the next AGM.

12      Management of the Club shall be vested in the Committee, composed of the Officers and a minimum of six elected members.

13      Four members of the Committee, two of whom shall be Officers, shall form a quorum.

14      The AGM shall be held in November or December.  The business of the meeting shall be: -

a)       Apologies for absence

b)       Approval of the Minutes of the previous year's AGM

c)       Matters arising

d)       Approval and adoption of Annual Reports from the Committee

e)       Adoption of Accounts

f)        Election of Officers and Committee

g)       Any member's proposals received under Rule 15

h)       Any other business

15      If two members make a written request to the Secretary before 24 October stating a motion to be proposed, the Secretary shall give notice of the motion in the notice convening the AGM.

16      An Extraordinary General Meeting (EGM) may be called by the Committee at any time as deemed necessary.  An EGM shall be called if a written request is received by the Secretary, which states the motion(s) proposed and is signed by five or more members.

17      At least 21 days before the AGM and at least 14 days before an EGM, the Secretary shall send to every member a notice stating the date, time, location and agenda of the meeting.  No business other than that specified in the notice shall be transacted at the meeting.

18      The quorum of an AGM or EGM shall be ten members.  If a quorum is not present, the meeting shall be adjourned for two weeks.  The Secretary shall notify all members of the adjournment.  The adjourned meeting may proceed without a quorum.

19      The Chair at all General Meetings shall be taken by the Chairman.  If he is not present after 5 minutes of the appointed start time of the meeting, the Chair shall be taken by a Club member elected by the meeting.

20      Every member shall have one vote; the Chairman shall have the casting vote.

21      In the event of dissolution of the Club for any reason, assets remaining after the Clubís liabilities have been discharged shall be divided equally amongst the current members providing they have five full consecutive years as a member.

22      Membership of the Club may be terminated at the discretion of the Committee for blatant disregard of the Club Rules.

23      The Club shall have a bank account; the signatories shall be the serving Officers of the Club.

24      All frequencies in the 27, 35 and 459 MHz and 2.4GHz bands may be used for fixed wing aircraft, helicopters and multi-rotor aircraft.

25      Airfield Discipline

a)       Flying times at Ashbourne Airfield shall be between 10:00 a.m. and 8.00 p.m. on Monday to Saturday and 10:00 a.m. to 6:00 p.m. on Sunday, or at the discretion of the Committee.  This restriction does not apply to gliders and quiet electric-powered models.

b)       All engines shall be fitted with an effective silencer that complies with current noise limits.  Any member not complying with this rule may be instructed to cease flying by any Committee member present.

c)       All members must lock the gate on entry to or exit from the Airfield.

d)       "Vehicles must be parked behind the two huts, extending down the approach road as necessary. 

††††††††† Vehicles may be taken into the pits for loading and unloading, but should be removed as quickly as possible."

e)       All accidents must be reported to the Committee and an Accident Report Form completed and sent to the BMFA.

f)        Care must be taken of all land and crops.

g)       All children and pets must be kept clear of the takeoff and landing areas and must be kept under proper control at all times.

h)       Telescopic transmitter aerials must be collapsed when not being used for flying. Rubber duck aerials on transmitters should only be used in a designated starting box (where possible).

i)        35MHz transmitters must not be switched on unless a frequency disc bearing the operatorís name is on the pegboard.

j)        Members are responsible for their own and their friendsí litter.

k)       Flying over the pits area is NOT permitted.

l)        When grass mowing is taking place, flying may only take place to the west of the white line designating the normal pits area, extended for the full length of the patch.  Any pilot who does not feel capable of staying within this area, because of wind direction, model type or personal competence, should not fly.

m)      Spinners, propeller safety nuts and all projections forward of the propeller shall be rounded - no needle noses.

n)       When flying, all pilots must stand near to and behind the pegboard, which should be sited at least 3 metres away from the pits, in both the crosswind and upwind directions

o)       The prevalence of larger models results in larger quantities of flammable fuels being in the pits.  To reduce the risk of fires, smokers must move away from the pits to a safe area.  Whenever petrol or gas turbine powered models are being operated, a fire extinguisher suitable for use on petrol fires must be to hand and ready for immediate use.

p)       On completion of each flight, pilots must remove their discs from the pegboard immediately to allow any waiting pilot access to that frequency.  The disc should be placed on a transmitter stick as a reminder not to switch on without checking the pegboard.

q)       Bona fide guests who are BMFA members may fly at Ashbourne Airfield on a maximum of 3 occasions per year, subject to approval by a member of the Committee on each occasion.

r)        Full-size aircraft use Ashbourne Airfield and have absolute priority. Aircraft taking off to the west will turn right to avoid overflying Ashbourne town.  This will bring them over our strip.  Any pilot seeing a full-size aircraft preparing to depart should land his model immediately or fly in the area to the east of our strip if landing would compromise separation.

s)       Because of the known risk of mobile phone transmissions corrupting the memories of computer type transmitters, mobile phones must not be taken onto the tarmac pits and flying areas.

26      The Committee may amend the Rules as necessary, but no resolution to wind up the Club may be passed except by a 2/3 majority at a General Meeting.


 

27      No member shall fly unsupervised until he/she has passed at least the appropriate BMFA "A" proficiency test for the class of aircraft being flown unless flying alone or with the agreement of all other members present.  The memberís proficiency rating will be shown on his/her membership card, which will be reissued annually.  This card must be displayed on the memberís flight box or stand.

28      Flying Limits

a)       The main flying area is between the north / south runway and the airfield perimeter in the direction of Ashbourne over Bradley Wood.

b)       The east/west runway marks the limit of flying to the south.

c)       The first hedgerow visible to the east of the main flying area marks the limit to the east.

29      When flying at the main site, helicopter pilots must stand with other pilots near the pegboard.

30      Flying of gas turbine powered aircraft:

a)       Operation is subject to the prior approval by the Committee and endorsement of the memberís DRCF membership card.

b)       The BMFA Code of Practice for operation of gas turbine powered aircraft must be followed.

c)       The pilot must hold at least a BMFA "B" proficiency rating.

d)       New members may not fly gas turbine powered aircraft within one year of joining the Club.

31      No more than six aircraft may be airborne at the same time.  Helicopters flying from the main site count as one of the six.

32      Aircraft weighing 7 kg., or more

a)       Aircraft weighing 7 kg. or more must be fitted with a fail-safe mechanism.  Fail-safe systems on any model should be set to close the throttle to the idle position (stop, in the case of electric) upon loss of signal.

b)       The pilot must hold at least a BMFA "B" proficiency rating.

33      Access to Ashbourne Airfield must be gained only as directed by the Committee.  Current access is via the second gate on the left off Ladyhole Lane (main runway).  Under no circumstances shall members use any other access.

34      Junior Membership

a)       The club will not accept applications for membership from people under the age of 12 years, unless they are the children of Senior Members who hold at least an 'A' achievement rating. Acceptance will then be at the discretion of the Committee

b)       Juniors will always be accompanied on site by a parent or guardian, or by a responsible adult nominated in writing by the parent or guardian.

c)       The parent, guardian or responsible adult will have primary responsibility for the welfare and behaviour of the Junior Member whilst on site.

d)       Whilst accepting a 'duty of care' for the Junior Member, in that they should take appropriate action if they perceive that there is a problem, the trainerís primary responsibility is to train the Junior to operate and fly radio controlled model aircraft in accordance with the Club Rules and the BMFA safety guidelines.

e)       Except in some hazardous situation that requires emergency action, the training should be carried out on a no-contact basis.

f)        Club members should not accept responsibility for supervising Juniors in the event that their parent, guardian or authorised adult wishes to temporarily leave the flying site, unless special arrangements have been agreed with the Club Officers beforehand.  In the same context, Club members should not provide unaccompanied transport to and from the site.

g)       If the parent, guardian or responsible adult has any concerns relative to a perceived abuse situation occurring in the Club, it should be brought to the attention of a Club Officer who will institute immediate investigative action.  The BMFA and other external bodies may be involved.

h)       Our general duty of care also requires us to institute investigative action if we suspect that abuse is occurring external to the Club.  Such suspicions should be brought to the attention of a Club Officer.

i)        The club will not publish photographs of Junior Members together with their names in the Club newsletter or on the web site without their parentís permission.  Contact details will never be disclosed.

j)        A specific application form for Junior Members has been created which will require the parent, or responsible adult, to sign to confirm that they have received and read the Club Rule Book and the code of practice.

35      This issue of the Club Rules supersedes all previous issues.  Repeated failure of a member to conform to the rules, when requested by a Committee member, will result in a written warning to the member.  Further failure could lead to membership being withdrawn.  A record of a member's verbal and written warnings will be kept for 12 months

 DERBYSHIRE RADIO CONTROL FLYERS

 ASHBOURNE SITE

PEGBOARD AND PIT POSITIONS

 The grass area on the patch provides us with increased scope to cater for varying wind conditions, longer take-off runs and the ability to land models without wheels safely.  The drainage of this land is not very good, so the Committee has ruled that cars should not be driven onto the grass.

 To obtain maximum versatility, members should practice and be able to take off and land from the left and the right, either to the front or rear of their model.  For most wind directions, the pegboard can be sited at position #1, with the pits area between the pegboard and the hut.  Pegboard position #2, with the pits on the west side of the runway, should only be used in the case of a wind in the East to South quadrant.